POPIA Essentials · By Qnamix
For South African businesses that handle personal information. Answer questions in plain English, see exactly where the gaps are, then work through fixing them with the registers, action plan and documents you need.
30 plain-English questions · 8 scored sections · 4 tailored documents
BUILT FOR SOUTH AFRICAN BUSINESSES
Clarity. Action. Evidence.
Your assessment, registers, documents and action plan stay together in one account per business—not scattered across spreadsheets.
WHY IT MATTERS
POPIA is not optional. Or only for big companies.
Names, ID numbers, contact details and staff records are all personal information. POPIA is not limited to large organisations: there is no blanket small-business exemption.
It applies to your business
Understand what personal information you hold and how you collect, use, store, share and retain it. Compliance starts with knowing your responsibilities.
Serious consequences
Serious contraventions can attract administrative fines of up to R10 million. Certain offences can carry imprisonment of up to 10 years; the applicable penalty depends on the offence.
People ask for proof
Customers, funders and tender panels increasingly want a privacy notice, a registered Information Officer and a record of the personal information your business holds.
HOW IT WORKS
Four steps from sign-up to signed off.
Sign up, capture your company details and appoint your Information Officer. Complete the assessment in around 15–25 minutes, then download your documents and continue working through your action plan.
01 · Sign up
02 · Set up your business
03 · Complete assessment
04 · Download and act
WHAT IT DOES
Everything POPIA asks of you, kept in one place.
One account per business brings your assessment, registers, documents and action plan together. See where you stand and what to fix next.
Thirty plain-English questions across eight sections, from accountability and security to retention and awareness. Each question explains why it matters.
Every gap becomes an action with a priority, an owner and a due date. Select “Fix this” to go straight to the screen that resolves it.
Record whose information you hold, why you hold it, where it is stored, who you share it with and how long you keep it.
List payroll, IT, cloud and accounting providers that handle information for you. Record what each can access and keep written agreements in place.
Your Privacy Notice, PAIA Manual, Operator Agreement and Information Officer registration pack are built from your answers, ready to download and use.
Capture your officer’s details, prepare registration for the Information Regulator’s portal and keep the confirmation safely on file.
Give staff their own logins with admin or member access so the right people can help maintain your compliance work.
Run multiple companies from the same account, with each business kept completely separate.
Your registers, documents and actions stay together. Qnamix reminds you when the annual review is due, so compliance becomes an ongoing habit.
THE PAPERWORK
Written from your answers—not a template to edit.
Four documents built around your business and your Information Officer, ready to download and use.
Privacy Notice
Explains what you collect, why, who you share it with and how people can reach you—for customers, staff and your website.
PAIA Manual
An access-to-information manual written around your business and your Information Officer.
Operator Agreement
The written agreement between your business and outside providers processing personal information on your behalf.
Information Officer Pack
The officer’s details and declaration, ready for submission through the Information Regulator’s eServices portal.
GETTING STARTED
Built for your business. Ready for ongoing review.
Existing Qnamix clients
Sign up using the voucher number issued by Qnamix. Existing clients can use their voucher to activate access without an additional signup payment.
✓ Use your Qnamix voucher
✓ Capture company details
✓ Appoint your Information Officer
New clients
Sign up for the annual package. Your subscriber agreement is completed for you and signed online. New clients pay by EFT, with one annual payment covering twelve months from activation.
✓ Online service agreement
✓ Twelve months of access
✓ Business-specific workspace
Keep going after assessment
Your score shows where you stand section by section. Download your documents, register your Information Officer and keep captured information in place for next year’s review.
✓ Around 15–25 minutes to assess
✓ Priorities, owners and due dates
✓ Annual review reminders
POPIA ESSENTIALS BY QNAMIX
Start a guided POPIA assessment for your South African business. Existing Qnamix clients can sign up with their issued voucher number.